UNDP is recruiting an Administrative Assistant/Clerk for its New York Headquarters, where the role supports pouch and mail operations, protocol services, logistics, records management, and other administrative activities. The position is based full-time at the UNDP Headquarters in New York, with no work-from-home option.
The opportunity sits within UNDP’s Office of General Operations (OGO), specifically its Business Solutions Team. It is suited to candidates with administrative experience and strong organisational, communication, document-management, and computer skills.
UNDP Administrative Assistant Job Details
| Detail | Information |
|---|---|
| Organization | United Nations Development Programme (UNDP) |
| Position | Administrative Clerk / Administrative Assistant |
| Location | New York, United States |
| Office | UNDP New York Headquarters |
| Team | OGO Business Solutions Team |
| Work arrangement | Full-time presence at the New York HQ office |
| Education | Secondary education required |
| University degree | Business Administration, Public Administration, Social Sciences, Management, Finance, or equivalent will be considered, but is not required |
| Experience with secondary education | Minimum 3 years in an administrative capacity |
| Experience with bachelor’s degree | No experience required |
| English | Fluency required |
| Computer skills | MS Word, Excel and web-based management systems such as ERP required |
| SharePoint/records systems | Desired |
| Operational or administrative process experience | Desired |
| Applicant eligibility | Vacancy states it is open to all applicants and encourages qualified candidates from all backgrounds |
What Does the UNDP Administrative Clerk Do?
The Administrative Clerk provides operational and registry support to UNDP Headquarters and Country Offices. A major part of the position involves ensuring that pouch and mail services are handled accurately and on time.
The role also supports the Business Solutions Team across several operational areas. This includes protocol services, logistics, asset management, archiving, and administrative work requested by the Director of OGO.
Key areas of responsibility include:
- Managing pouch and mail operations.
- Supporting protocol-related services.
- Providing logistics support.
- Assisting with asset management at UNDP Headquarters.
- Following up on deliverables from maintenance, messenger, and cleaning service crews.
- Managing archiving activities.
- Supporting administrative tasks requested by the Director of OGO.
- Providing support and guidance to clients on relevant standards and processes.
The position also involves working with the OGO Business Solutions Team, Travel Team, and counterparts across the UN system to address operational issues and maintain reliable registry services.
Ground Pass and Records Management Responsibilities
One specific part of the job involves staff ground passes. The Administrative Clerk will review staff documentation, confirm that information matches identification documents, and update ground passes to enable access.
Document and records management is another important area. UNDP is looking for someone who understands the handling of both electronic and physical documents, including registry, retention, storage, and archiving.
Experience with SharePoint or other web-based records management systems is considered desirable, while experience with computers, office software and web-based management systems such as ERP is required.
Who Can Apply for This UNDP Position?
The vacancy states that it is open to all applicants and that UNDP encourages qualified candidates from all backgrounds to apply.
For education, secondary education is required. A bachelor’s degree in Business Administration, Public Administration, Social Sciences, Management, Finance, or an equivalent field will be given consideration, but a university degree is not mandatory.
The experience requirement depends on educational background:
- Candidates with secondary education need at least 3 years of administrative experience.
- Candidates with a bachelor’s degree do not require previous experience according to the supplied vacancy information.
Fluency in English is required.
The vacancy also identifies experience with MS Word, Excel and web-based management systems such as ERP as required. Experience with SharePoint or similar records-management systems, as well as experience supporting operational or administrative processes, is desirable.
Skills UNDP Is Looking For
The position requires someone who can organise their own workload, pay attention to details and complete work on time. UNDP’s core competencies for the position also include adaptability, continuous learning, determination, collaboration, and respect for diversity and inclusion.
The technical profile places particular emphasis on:
- Document and records management
- Registry and correspondence management
- Mail and pouch administration
- Client and customer service
- Communication
- Business and operational understanding
- Research and knowledge generation
The role requires clear written and verbal communication, along with the ability to adapt communication to different audiences.
What Is the Working Arrangement?
This is a full-time, office-based position at UNDP Headquarters in New York. The vacancy specifically states that there is no opportunity to work from home.
The Administrative Clerk will work as part of the Business Solutions Team and collaborate across different UNDP functions and teams. The organisation’s portfolio approach means personnel may work across units, functions, teams and projects as part of multidisciplinary collaboration.
The vacancy also notes that UNDP may assign other duties within the employee’s functional profile when necessary for the effective operation of the office.
UNDP’s Equal Opportunity and Recruitment Standards
UNDP describes itself as an equal opportunity employer and states that employment decisions are based on merit and suitability for the role without discrimination. The organisation also highlights its commitment to an inclusive workplace in which personnel from different backgrounds can contribute to its work.
Applicants should also be aware that selected candidates undergo relevant checks. UNDP states that it does not tolerate harassment, sexual harassment, exploitation, discrimination or abuse of authority.
For new UNDP fixed-term appointments of more than one year, continuation beyond the initial 12 months is subject to successful completion of the applicable probationary period.
UNDP also reserves the right to select one or more candidates from the vacancy and may retain applications for consideration for other similar positions at the same grade level with comparable requirements.
Is This UNDP Administrative Role Suitable for You?
This position may be relevant to applicants who have an administrative background and are comfortable handling records, correspondence, operational processes and day-to-day office support.
Candidates with secondary education need three years of administrative experience, while the supplied vacancy states that candidates with a bachelor’s degree do not require experience. Regardless of educational route, applicants need English fluency and the required computer and office-software skills.
Because the role is based full-time at UNDP Headquarters in New York, applicants should also take note of the stated office-based working arrangement before applying.
